Affiliate Data Privacy Notice

As part of the BevGARDien affiliate programme, we collect and process certain personal information to manage your account, track referrals, and pay commissions owed to you. This notice explains how we use and protect your data.

1. Data We Collect

To operate the affiliate programme, we collect the following data:

• Full name

• Email address

• Postal address (optional)

• Bank account number and sort code

• Payment preferences

• Referral data and commission history

• IP address and device information (for fraud and tracking)

2. Purpose of Processing

We process this information to:

• Create and manage your affiliate account

• Track referrals and calculate commission

• Pay commissions owed

• Communicate programme updates

• Detect and prevent fraud

• Maintain accurate financial records

3. Lawful Basis for Processing

We rely on the following GDPR lawful bases:

• Contractual Necessity (Article 6(1)(b)) – to fulfil our obligation to pay your commission

• Legitimate Interests (Article 6(1)(f)) – to operate a secure and accurate affiliate programme

• Legal Obligation (Article 6(1)(c)) – for tax and accounting compliance

4. Who Has Access to Your Data

Your information is accessed only by:

• Our authorised staff responsible for affiliate management

• Our accountant (for financial reporting)

• Our payment processors (e.g., Stripe, PayPal)

We never share your bank details with third parties for marketing or unrelated purposes.

5. Data Retention

We retain your bank and payment details for:

• The duration of your affiliate relationship

• + 6 years for tax and financial reporting compliance

We securely delete your personal data when no longer required.

6. Your Rights

Under GDPR you can:

• Request a copy of your data

• Ask for corrections

• Request deletion (when legally appropriate)

• Object to certain processing

• Request restricted processing

• Withdraw consent (where relevant)

7. Security Measures

We protect your data using:

• Encrypted storage

• Secure servers

• Restricted access

• Data minimisation

• Regular security reviews

If you have any questions about how we handle your data, please contact affiliate@bevgardien.com

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